PRIVACY POLICY

Last updated: 26 September 2026

348 (Ilkeston) Squadron RAFAC respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what personal information we collect through this website, why we collect it, how it is used, who it may be shared with, how long it is retained, and your rights in relation to your personal information.

1. Who we are

This website is operated on behalf of 348 (Ilkeston) Squadron RAFAC, Air Training Corps.

Address:

348 (Ilkeston) Squadron
The Cadet Centre
Albert St
Ilkeston
Derbyshire
DE7 5GU

If you have any questions about this Privacy Policy or how your personal information is handled, please contact 348 (Ilkeston) Squadron RAFAC using the contact details provided on this website.

2. Information we collect

We collect personal information when you choose to provide it through forms on this website.

We may also receive limited technical information automatically when you visit the website, such as information required to deliver website content, maintain security and allow third-party services embedded in the website to function.

Join Us / Registration Form

When you submit our Join Us form, we may collect:

  • Young person's first name and surname
  • Date of birth
  • Age
  • School year group
  • Parent or guardian's first name and surname
  • Parent or guardian's email address
  • Parent or guardian's telephone number
  • Any additional information you choose to provide

The information is provided voluntarily. Please do not provide unnecessary sensitive or confidential information through the form.

Contact Form

When you submit our Contact Us form, we may collect:

  • Your first name and surname
  • Your email address
  • Your message
  • Any other information you choose to provide

Please do not include unnecessary sensitive or confidential information in your message.

Technical information

When you visit the website, your browser may provide technical information to services used to operate or display parts of the website. This may include information such as your IP address, browser type, device information and information about the page or resource being requested.

The website does not currently use Google Analytics, advertising trackers, behavioural profiling or similar analytics services.

3. How we use your information

We use information submitted through our forms for purposes connected with the operation of 348 (Ilkeston) Squadron RAFAC, including:

  • Responding to enquiries
  • Contacting parents, guardians or prospective cadets about joining the squadron
  • Providing information requested through the website
  • Processing expressions of interest in joining the squadron
  • Communicating with you about your enquiry or expression of interest
  • Taking appropriate steps in relation to a prospective cadet's joining process
  • Maintaining appropriate records where necessary for administrative, safeguarding or legal purposes

We do not use information submitted through these forms for unrelated advertising or marketing purposes.

We do not sell, rent or trade personal information.

4. Our lawful basis for processing

We process personal information only where we have a lawful basis to do so under applicable UK data protection law.

Depending on the circumstances and the purpose of the processing, this may include:

  • Legitimate interests, where processing is necessary to respond to enquiries, manage expressions of interest and operate the squadron's website and administration, provided that these interests are not overridden by your rights and freedoms.
  • Consent, where we specifically rely on your consent for a particular processing activity.
  • Legal obligation, where processing is necessary for us to comply with a legal or regulatory requirement.
  • Vital interests or other lawful bases, where applicable in circumstances such as safeguarding or other matters where the law permits or requires information to be processed.

Where we rely on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

The appropriate lawful basis depends on the particular processing activity and circumstances. We do not rely on consent where another lawful basis is more appropriate.

5. Young people's information

The Join Us form collects information about young people, including their name, date of birth, age and school year group.

We recognise that children and young people require particular care and protection when their personal information is processed.

Information relating to a young person is used only for the purposes described in this Privacy Policy and is made available only to authorised members of the squadron where necessary for those purposes.

Parents or guardians should ensure that information submitted about a young person is accurate and that they are authorised to provide it.

We do not use information collected through the website to create behavioural profiles of young people or for advertising purposes.

6. Who we share your information with

Personal information submitted through our website forms may be shared with service providers that process information on our behalf where necessary to operate the website and provide the requested service.

Web3Forms

Our website forms are processed using Web3Forms, a third-party form processing service.

When you submit a form, the information you provide is transmitted to Web3Forms so that the submission can be processed and forwarded to the designated recipient for 348 (Ilkeston) Squadron RAFAC.

Web3Forms and the infrastructure used to provide its service may process information through third-party infrastructure providers. This can include technical information associated with a form submission, such as IP address information, for security and spam-prevention purposes.

Web3Forms states that form submission data is encrypted at rest and that submission data may be retained for a limited period depending on the service and configuration in use.

You can find further information about Web3Forms' handling of personal information in its own privacy documentation.

Google Fonts

This website uses fonts provided through Google Fonts.

When your browser loads these fonts, it connects to Google's servers to request the required font files. This may involve the transmission of technical information such as your IP address and browser/request information.

Google may process this information in accordance with its own privacy policies.

Font Awesome

This website uses Font Awesome resources delivered through a third-party content delivery network.

When these resources are requested, technical information such as your device's IP address, country of origin and user-agent information may be processed by the relevant content delivery service. Font Awesome documents the use of Cloudflare's CDN for this purpose.

Google Maps

The Contact Us page contains an embedded Google Maps map to help visitors locate the squadron.

When the map is loaded, your browser connects to Google's servers. Google may receive technical information associated with the request, including information needed to deliver and operate the embedded map.

Google's Maps Embed documentation explains that embedded maps are loaded through Google's Maps infrastructure and that the browser may send referrer information to Google.

Other disclosures

We may disclose personal information where this is necessary to comply with a legal obligation, court order, regulatory requirement, or to protect the rights, safety or security of the squadron, its members or others.

We do not sell personal information or provide it to advertising networks for unrelated advertising purposes.

7. International transfers

Some third-party services used by this website may process information outside the United Kingdom.

Where personal information is transferred outside the UK, we take appropriate steps to ensure that the transfer is made in accordance with applicable UK data protection law and that appropriate safeguards are in place where required.

The third-party providers involved may operate infrastructure in multiple countries. Their own privacy policies and contractual documentation may provide further information about their international data processing arrangements.

You may contact us using the details provided on this website if you would like further information about the safeguards applicable to a particular transfer.

8. How long we keep your information

We keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected.

Information relating to general enquiries will normally be deleted when it is no longer required.

Information relating to prospective cadets may be retained for as long as reasonably necessary to deal with the joining process and any subsequent administrative, safeguarding or legal requirements.

Where information is retained because we are legally required to do so, it will be kept for the period required by the relevant legal or regulatory obligation.

Third-party services used to process forms may retain submitted information in accordance with their own retention policies and the configuration of the service.

We do not keep personal information indefinitely without a reason for doing so.

9. Cookies and similar technologies

This website does not currently use advertising cookies, analytics cookies or behavioural tracking technologies.

The website may use technologies that are necessary for the operation, security or delivery of the website and may load resources from third-party services such as Google Fonts, Font Awesome and Google Maps.

Third-party services may process technical information when your browser requests their resources. Their use of information is governed by their respective privacy policies.

If we introduce non-essential cookies, analytics or advertising technologies in the future, we will update this Privacy Policy and provide any required information or consent mechanism before using them where required by law.

10. Keeping your information secure

We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration, disclosure or destruction.

Information submitted through our website forms is transmitted to Web3Forms using HTTPS.

However, no method of transmission over the internet or method of electronic storage can be guaranteed to be completely secure.

11. Your rights

Under applicable UK data protection law, you may have rights including:

  • The right to request access to the personal information we hold about you
  • The right to request correction of inaccurate or incomplete information
  • The right to request deletion of your personal information in certain circumstances
  • The right to request restriction of processing in certain circumstances
  • The right to object to certain processing
  • The right to withdraw consent where processing is based on consent
  • The right to data portability where applicable
  • The right not to be subject to a decision based solely on automated processing where the relevant legal conditions apply

These rights are subject to certain legal conditions and exemptions.

To exercise your rights, please contact 348 (Ilkeston) Squadron RAFAC using the contact details provided on this website.

We may need to verify your identity before responding to certain requests.

12. Automated decision-making and profiling

We do not currently use personal information collected through this website to make decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects.

13. Complaints

If you have concerns about how your personal information has been handled, please contact 348 (Ilkeston) Squadron RAFAC first so that we can try to resolve the issue.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's independent supervisory authority for data protection.

Further information about making a complaint is available from the ICO.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

  • The information we collect
  • How we use personal information
  • The services used by the website
  • Applicable data protection requirements
  • The way the website operates

Any changes will be published on this page with an updated "Last updated" date.

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